Application and Process
Items Considered for Special Conditions
Items not Considered for Special Conditions
The Special Conditions Application is available for students and their families who have already completed a FAFSA if there has been a change to the student, parent or spouse’s financial information.
The U.S. Department of Education allows financial aid administrators to determine which conditions warrant further review. There are limitations to what conditions financial aid administrators can consider. To remain equitable, our office will review all applications on a case-by-case basis.
The following items are considered for special conditions:
- Loss of job/reduction in income
- Reduced earnings due to disability or natural disaster
- Loss of benefits or untaxed income
- Divorce or separation of parents listed on the current FAFSA since completion
- Death of a parent listed on the current FAFSA since completion
- Farm or farm related conditions
- Medical/dental expenses not paid by insurance
- Cost of private elementary or high school and/or dependent care expenses
The following items are not considered for special conditions:
- Expenses related to personal living
Examples include but are not limited to:
- Payments on any consumer loan
- Payments on student or parent education loans
- Payments on back taxes owed to the IRS
- Bankruptcy, foreclosures or collection costs associated with outstanding debts
- Debt forgiveness that reflects as income on a tax return
- Lottery or gambling winnings or losses
- Income annually reported on line 17 of your Federal 1040 Tax Return
- Cost of college expenses incurred for any sibling seeking a degree or a parent seeking a second/advanced degree.
- Cost of college courses taken while in high school
- Students/families with an EFC already equaling 0
- Graduate or doctorial students
The review process has two parts:
- Verification of the original FAFSA data. It is important that all information included in the application is completed in full when submitted to ensure timely processing.
- Review of the Special Conditions Application. Make sure you include all applicable documentation to support your special condition. Preferred documentation is listed on the application.
The review process can take four to six weeks to complete depending on the receipt of a completed application, requests for additional information and the time of year the application is submitted.
When our office receives the application, an advisor will contact the student and/or parent via email if any additional information or clarification is needed. The advisor will also be in contact with the student and/or parent once the application review is completed.
Not all application reviews will warrant a change to the student’s original financial aid award offer. Any changes to the student’s financial aid award offer will depend on when our office is notified of the change, the impact on the student’s financial need and funding levels at the time the application is completed.
Refer to the FAFSA to determine if you are a dependent or independent student.
Parent Special Conditions Application 13-14
Submit this application if the change has occurred to the parent.
Independent Student Special Conditions Application 13-14
Submit this application if the change has occurred to the independent student or the student’s spouse.
Dependent Student Special Conditions Application 13-14
Submit this application if the change has occurred to the dependent student.
- Can I complete more than one application in an academic year?
- Yes. If there is a subsequent change after the initial application is completed, our office will consider another application.
- What happens if the application is incomplete and/or the requested documentation is not included or incomplete?
- A financial aid advisor will contact the student and/or parent to request completed or further documentation. If the requested documentation is not received by our office, the application review will not be completed.
- How long does the application review process take and how will the student/parent know the application review is complete?
- Four to six weeks for normal processing time.
- Times vary depending on how efficiently our office received completed documentation.
- Processing time may be longer during the months of June, July and August due to high volume.
- The student and/or parent will be contacted via email or postal mail when the review is complete.
- Which application form should be completed?
- The required application depends on the student’s dependency status as determined by the FAFSA.
- A parent of a dependent student should complete the Parent Special Conditions Application if the change pertains to the parent(s).
- An independent student (not required to submit parental data on the FAFSA) should complete the Independent Student Special Conditions Application if the change pertains to the student or student’s spouse.
- A dependent student (required to submit parental data on the FAFSA) should complete the Dependent Student Special Conditions Application if the change pertains to the student.